Built in Canada · Data stays in Canada
Steward Agents is a Canadian company building role-based AI agents for your CEO, operations, development, and finance staff. Each agent is designed with the person who will use it through a guided onboarding interview, then runs on Canadian infrastructure in Toronto. A person approves everything before it reaches a donor, board member, or family.
Designed for Canadian non-profits working in
The problem
Chat tools are quick at writing. They aren't built for the trust, privacy, and judgment your work depends on.
An executive director, a program manager, and a development officer need very different help. A blank chat box treats them all the same.
Steward Agents: each agent is designed around one person's role.
An invented statistic, donor history, or policy position can cost you a funder's trust or a family's confidence.
Steward Agents: agents use only the facts and stories you've approved, and flag what's missing.
Many popular AI tools store conversations on servers outside Canada, which makes privacy commitments to donors and families harder to keep.
Steward Agents: Canadian-owned and hosted in Toronto. Your agent data stays in Canada.
Generic tools have no review step before a message reaches a donor, a board member, or a family in crisis.
Steward Agents: external messages always wait for a person's approval.
Solutions
Start with the four roles where time is tightest at most Canadian non-profits. Every agent is designed with the person who uses it, drafts and organizes, and leaves the decisions to your people.
CEO & Executive Director
Keeps your leader focused on strategy, relationships, and the decisions only they can make.
Operations & Programs
Cuts administrative friction for distributed and frontline teams, so programs run smoothly.
Development & Fundraising
Warm, grateful first drafts and a tidy pipeline, using only your approved impact language.
Finance & Administration
Prepares funder reports and plain-language variance notes, shows its working, and never touches the money.
The same approach extends to communications, policy, and other roles. Ask about your role
Onboarding Designer Agent
Before anything is built, our Onboarding Designer interviews each staff member about their role, their week, and real examples of work they'd like help with. It summarizes what it heard after each part, so nothing is assumed.
What you receive: an Agent Design Document
Onboarding Designer
Example interview · Part 2 of 9
Here's what I heard
Stewardship letters are your biggest time sink. You want warm, polished first drafts in your voice that you can approve in a few minutes. Did I get that right?
See it in action
Four interviews, condensed to about five minutes each, with staff at a fictional Canadian family services agency. Pick a role to see how the conversation adapts.
Illustrative demos with a fictional organization. Voices were added for these videos; the real interview is typed. Captions are available in the player.
Executive Agent
5:00
What to watch for
How it works
Four steps, with your team approving each one.
The Onboarding Designer interviews each staff member about their role, priorities, and real examples.
You review the Agent Design Document. Nothing is built until you approve it.
We set up the agent with the documents, tone, and guardrails you agreed on, hosted in Toronto.
After 30 days, we check the agent against the success criteria you set, and adjust.
Canadian data residency
Steward Agents is a Canadian company, and your agents run on Canadian infrastructure in DigitalOcean's Toronto (TOR1) data centre.
We built it this way on purpose. Canadian non-profits, especially those working with families, health information, or vulnerable communities, need real data residency, not a marketing claim.
Canadian-owned. Canadian-hosted. Built for Canadian non-profits.
TOR1
Toronto, Ontario, Canada
Agents, databases, and document storage run in Toronto on DigitalOcean TOR1.
Core agent data, including conversations, documents, and drafts, is not processed in the United States.
Canadian-owned and operated, and accountable under Canadian law.
Built with BC and federal privacy law in mind, from access to retention.
Each agent sees only the folders and documents named in its design.
We show you in writing where each kind of data lives before your pilot starts.
For your board and funders
Where your data lives is now a governance question, not just an IT one.
Boards and funders increasingly ask where data is stored and who can reach it. A clear, simple answer keeps those conversations short.
Organizations supporting families, people with health conditions, and vulnerable communities hold information that deserves the highest care. Trust, once lost, is hard to rebuild.
Many popular AI tools send prompts and documents to servers in the United States, where different laws govern who can access them.
Keeping agent data in Canada removes a whole category of questions from privacy reviews and makes risk conversations with your board simpler.
Canadian-owned. Canadian-hosted. Built for Canadian non-profits from day one.
Request a pilotPilot & pricing
We're setting pricing with our first pilot partners. Tell us about your team and we'll send a proposal that fits.
For 1 to 3 staff members
Pilot pricing
Shared on request
For leadership teams
Custom quote
Based on team size
For larger or multi-site organizations
Custom quote
Scoped together
Request a pilot
Tell us a little about your organization. We'll get back to you to set up a short call.
